Bylaws of the American Society for Netherlands Philately
Article I - Name and Purpose
Section 1. The name shall be American Society for Netherlands Philately.
Section 2. The purpose shall be to encourage and advance the collection and
exhibition of philately of the Netherlands and related Areas to disseminate and
exchange information among its members.
Article II - Membership and Dues
Section 1. Membership is open to all persons interested in Netherlands and related Areas
philately who furnish satisfactory reference, subject to the rules and
regulations provided herein.
Section 2. The Secretary, upon receipt of application and dues and upon satisfactory
approval shall notify the applicant of acceptance. Dues are to be refunded if an
application is refused,
Section 3. Dues are set annually by the President, in consultation with the Treasurer.
They become due and payable September 1 each year. Any member
failing to pay dues within sixty days shall be dropped from the rolls.
Section 4. Any member may resign at any time. Reinstatement may be made at any
time provided entrance requirements are met and any indebtedness is paid
Section 5. If charges of improper conduct in connection with the Society are brought
to the Board of Governors, a member may be suspended or expelled by a
majority vote of the Board of Governors. The member has ten days to reply in
writing. If not reinstated, the member has 30 days in which to appeal to the
entire membership by notifying the newsletter editor. The appeal shall be
included in the next official Society publication.
Section 6. Records of the case are to be preserved in the files of the Secretary.
Article III- Officers
Section 1. Elective officers are: President, Vice- president, Secretary, Treasurer, and a Board
of Governors consisting of three members. Elective officers shall serve for two
years, or until their respective successors have been elected. The Board of
Governors members shall serve four years. Elections to the Board of Governors
shall be staggered so that elections take place every other year. All elective
officers and Board members may succeed themselves. One person may serve in
more than one office.
Section 2. The President has general supervisory power over all matters concerning the
Society. The President shall be an ex-officio member of all committees, shall
make all appointments provided for in the bylaws, and shall perform all other
duties delegated by the membership. Officers shall perform duties listed below
and such other duties as are indicated elsewhere in the bylaws.
Section 3. The Vice-president shall assist the President in the conduct of the Society. In the
event of death, disability, resignation or removal of the President the
Vice-president shall succeed to the office of the President.
Section 4. The Secretary shall
: receive membership applications and dues, issue
membership cards, and turn all monies received over to
: shall maintain a current membership file
: notify the Editor of new or reinstated members with their
: maintain records of suspensions or expulsions, and make a
reasonable effort to publicize the benefits of the Society.
: shall disseminate information regarding the Society, its
activities and its publication, respond to or distribute as
appropriate, correspondence of the Society.
At the request of the President, the Secretary shall attest
official Society documents signed by other Officers.
Section 5. The Treasurer shall take charge of all dues, advertising revenues and of such other
receipts designated by the Board of Governors, make periodic reports of the
financial standing of the Society to the President and an annual report to the
membership. All monies are to be deposited in a responsible financial institution.
The Treasurer shall pay bills as authorized by the President or Board of Governors.
Section 6. The Board of Governors shall act as administrative body of the Society and be
responsible for its general welfare.
Section 7. No officer of this Society shall receive compensation for services performed in the
execution of his/her office, except reimbursement for any administrative expense.
Article IV- Elections
Section 1. The bi-annual balloting of officers and Governors shall take place in September by
members in good standing.
Section 2. Nominations signed by five or more members shall be sent to the Secretary before
June l. Nominations may also be sent to the Secretary by the Board of Governors.
Section 3. An official list of nominees shall be prepared by the Secretary and sent to the
editor. The editor shall prepare an official ballot containing all nominations, blank
spaces for the insertion of additional names, and spaces for indicating a choice
opposite each name. Ballots shall be mailed before August 1 and must be
returned by October 1 to be counted.
Section 4. The ballot shall be sent to the person designated by the Board of Governors.
This person will send them to the Secretary who will report the result to the editor
Section 5. In case of a tie vote, the board of Governors will decide the election. In case of
incapacity of a candidate or officer, the Board of Governors shall appoint a
Article V - Annual Meeting
Section 1. An annual meeting of the American Society for Netherlands Philately (ASNP) may
be held in any one year if the membership so desires.
Section 2. The Board of Governors, upon consideration of Society finances and other valid
reasons, may circulate to the membership a proposal to hold an annual meeting
at some specific date and place. Upon two-thirds of the membership replying in
the affirmative, the Board of Governors shall have authority to assume on behalf
of the Society the expenses necessary.
Section 3. Proposals for business to be enacted at annual meetings, signed by five members,
shall be sent to the Secretary. The officers and the Board of Governors may also
submit proposals for business. The President shall decide the order of business
after consulting with the Board of Governors.
Section 4. The membership shall be notified through one of the Society's publications at
least six months prior to the date of such annual meeting.
Article VI - Committees
Section 1. Subject to the approval of the Board of Governors, the President may appoint
committees such as membership, audit, editorial or such other committees as the
Board of Governors advises. Committee members shall serve until replaced, they
resign, or are removed by the President subject to the approval of the Board of
Article VII - Fiscal Year
Section 1. The fiscal year shall begin September 1 and end August 31.
Article VIII - Publications
Section 1. ‘Netherlands Philately' shall be the official journal of the Society and shall be
published by the editor as directed by the board of Governors. Newsletters shall
be published as often as practicable to keep the membership informed as to the
Society and other outside philatelic activities.
Section 2. The annual membership dues shall include the subscription to the journals and
newsletters. The purchase price of back issues shall be determined by the
President and Treasurer.
Article IX - Amendments
Section 1. These bylaws may be amended by two-thirds majority of those voting who are
members in good standing.
Section 2. Amendments may be proposed by a petition signed by five members in good
standing; or by the Board of Governors.
Section 3. The proposed amendments shall be received by the editor before June 1
and entered on the official ballot.
Section 4. The Board of Governors may direct that a proposed amendment be submitted
to the membership, under the conditions set forth above, at any time.
As amended September l, 2010.